A soccer game, a boxing match, a fundraiser or even a wedding, all big occasions need to happen seamlessly in order to be enjoyed.  And to do that successfully, you need to ensure that everything is perfectly planned beforehand.

Here at Frank Gatto & Associates, we have worked with many of the major players in sporting and entertainment events. But we are not so big that we don’t remember what it feels like to walk the red carpet on prom night or pick up a medal at your high school soccer tournament.  That is why we want to ensure that whatever the occasion, your special event is well planned and absolutely perfect for the night.

If you are planning a big event, here are our top tips on how to plan everything you need to think about in advance.

Your Venue

The right venue is key when it comes to the success of your big events. Are you looking to hold a formal, seated, indoor event or something more active or sports-based that will need to be held outside?  From the school football field or sports track, to garden weddings or sit down dinners, the venue needs to match the requirements of the event.

You will need a venue that can safely hold the number of people you are expecting to attend, will offer suitable bathroom and catering facilities if required.  You will also need to ensure that your venue is safe and meets all local regulations in respect of fire safety and other important ordinances.

Sound System

If you are planning on having hundreds of people turn up to your party or event, simply playing a few tunes on your home speakers really won’t be enough to get everyone on their feet.  You can hire home PA systems from most audio companies who will be able to advise you on the best size speakers and equipment for you.  If you are having an outdoor event, or large-scale indoor affair, you should include microphones in the mix to compere your event, and advise guests of their obligations during the event.


Depending on the type of event you are organizing, chances are you will need to hire some extra lighting.  Night time events will obviously require assistance with illumination, whether they are inside our out, and even some daytime events will also require extra rigs.  You can usually hire sufficient lighting fixtures from a lighting specialist who will be able to advise you on what you need.  Don’t leave your guests in the dark – light up your stages, vendor stalls, turnstiles, and exits with easy to use, portable lighting rigs.

Seating Plan

If you are holding a sporting event, your stands will be plenty good enough to accommodate your audience.  If you are looking at a more formal event, you will need to not only ensure that you have enough seating, but that you often have a comprehensive seating plan in place.

Weddings especially, call for well planned and carefully thought out seating arrangements prior to the event.   With a little forward planning, you can ensure that everyone enjoys your event, wherever they are sitting.

Contingency planning

Some events are dependent on external influences.  Outdoor events, for example, are entirely beholden to the weather conditions on the day.  If you are in an area that is subject to variable weather, make sure you go ahead and plan for some kind of protection from rain or winds.  Portable outdoor structures can easily be hired from local companies including gazebos and marquees and will offer you and your guests protection from the elements.

Frank Gatto & Associates, Inc. are specialists in lighting for television events of all kinds.  If you have an event that needs expert lighting, please call us today to see how we can help.

Phone: 561-368-0101


We can be found on Social Media at the following links.